A thorough guide to the event and meeting industry, this book is written in a user-friendly style that makes it possible to extract just the information a reader requires. Filled with contract examples, checklists, and other usable data forms, this book is an essential time-saver for even the most experienced planner.

Contents

Part One: THE BASICS OF MEETING AND EVENT COORDINATION

Overall Planning Structure. Program Design. Speakers and Other Program Participants. Site Selection. Agreements and Contracts. Data Collection, Evaluation, and Reporting. Marketing and Promotion. Graphic Design and Printing. Registration. Attendees' Services. Special Events. Food and Beverages. Audiovisual and Other Media. Budgeting and Financial Management. Meeting and Event Math. Liabililty and Insurance. People Management. On-Site Management. Expositions. Outsourcing. Establishing a Meeting or Event Coordination Firm.

Part Two: QUICK REFERENCE GUIDE

Overall Planning Structure: Planning Schedule Example. Preplanning Questionnaire.
Program Design.
Speakers and Other Program Participants: Speaker Requirement Form. Program Moderator Worksheet Example. Panel Information Worksheet Example. Workshop Information Worksheet Example. Speaker Confirmation Letter. Speaker Information Memo.
Site Selection: Meeting/Event Prospectus Example. Site Selection Checklist.
Agreements and Contracts: Negotiation Form. Hotel Contract Example.
Data Collection, Evaluation, and Reporting: Function Data Collection Form. Registration Data Collection Form. Conference Evaluation Form. Program/Session Evaluation Form. Data Collection Report Format.
Marketing and Promotion: Advertising Contract Example.
Graphic Design and Printing.
Registration: Daily Check-Out Sheet. Registration Personnel Check-In/Check-Out Sheet. Registration Form Example.
Attendees' Services: Attendee Needs Questionnaire. Attendee Needs Chart. Child-Care Information and Release Form.
Special Events.
Food and Beverages: Food and Beverage Form. Bar Readings.
Audiovisual and Other Media: Audiovisual Supplier Request Form.
Budgeting and Financial Management.
Meeting and Event Math.
Liability and Insurance.
People Management.
On-Site Management: Facility Personnel. Function Attendance Form. Function Attendance Summary Form. Hotel Reservations Pickup Report.
Expositions: Exposition Schedule Example. Program Book Listing Example. Exhibitor Registration Form Example. Exhibitor Housing Request Example.
Outsourcing.
Establishing a Meeting or Event Coordination Firm: Daily Timesheet Form. Postage Usage Form. Copying Summary Form. Client Expense Summary Form. Independent Coordinator Contract Example.

Appendix: A QUICK REFERENCE GUIDE FOR INTERNATIONAL AND FOREIGN MEETINGS AND EVENTS

International and Foreign Meetings and Events.

Glossary. Resources. Index.

Please note that a disk containing multiple choice questions is available at no charge to instructors who have adopted this book as part of their curriculum.

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